Manage my business Procurement Dashboard
Procurement Dashboard: Minimize your Supplier Risks by Pinpointing single-supplier dependencies. Identify Savings Opportunities by Finding supplier rationalization opportunities. Gain full spend Visibility by Analyzing expenses across silos
WHY WORKING WITH LINTAO FOR YOUR PROCUREMENT DASHBOARD
- Pre-built dashboard on Procurement
- LinPack for Tableau: online service to generate stunning Tableau dashboards
- LinPack for Qlik: Ready-to-use Dashboards (100% customizable)
- Excellent understanding of procurement stakes
- Pre-defined KPIs and analytical axes for procurement dashboards
- Multiple references in designing and building procurement dashboards
- Ready-to-use data visualizations for procurement dashboards
- Experienced Staff expert in dashboarding solutions
- Expertise in Data Visualization
CONTEXT & CHALLENGES
You wish to…
Get more Value? Reduce Costs? Minimize Risks? Save Time? Improve Quality?
The role of the purchasing manager involves far more than simply managing procurement of the company’s supplies. Purchasing supplies is of course the responsibility of the purchasing manager, but this function requires very focused and comprehensive management of the entire supply chain, from beginning to end. He or she must optimize supplies, and not only in terms of price negotiations. Supplier relationships must be built with a long-term view.
Improvement of deliverables, ensuring compliance with the requirements of all stakeholders, exhaustive knowledge of the economic context, full control of internal logistics, cross-cutting analysis of the needs of various departments, ability to centralize information so that it can be redistributed more effectively and fully meet requirements and deadlines, an overview of the management of flows and stocks, quality control and safety management…
… all of these tasks place the purchasing manager at the center of the company’s operations. At all levels, the optimization of purchasing increases margins and, therefore, profitability, without compromising on the quality of products, as well as internal and external relationships.
This is why it is essential to continuously monitor procurement activities, while systematically assessing and challenging across four areas:
- Contractual Conditions
PROCUREMENT GOALS AND OBJECTIVES
Procurement Strategy Optimization
In order to optimize costs, anticipate the needs of each division within your organization and save valuable time, it is essential to be able to monitor the entire purchasing area in real-time. Your purchasing dashboard will give you a global vision of your purchasing activities and, above all, will enable you to take immediate and effective actions for your organization:
Gain full spend visibility
By analyzing expenses across silos
Minimize your supplier risks
By pinpointing single-supplier dependencies
Systematically identify costs-savings opportunities across divisions
By finding supplier rationalization opportunities
Increase spend under management
By centralizing spend information
Reduce unexpected expenditure
By identifying leakage areas
Determine vendor risks
By insulating the business from supplier disruptions
By developing efficient procurement strategy
Key Performance Indicators are used to measure the realized progress towards a strategic objective.
For a Procurement dashboard, here is a sample list of KPIs Lintao recommends (non exhaustive list):
Procurement Cycle Time
Managed vs Total Spend
DPO (Purchasing Volume)
PVO (Procurement Volume)
MCV (Material Cost Variance)
PVO per vendor
PVO per purchaser
Discount Utilization (%)
DPO (Days Payable Outstanding)
Number of vendors
Average buying price
Average buying volume
Number of purchase orders
% cancelled and suspended contract
% of internal logistic cost
% Late Delivery
Errors per Purchase Order
% Contracts delivered within original budget
% retention of active contracts
Delivery Delay / % Late
... or you own Procurement KPI's
PROCUREMENT ANALYTICAL AXES
The axes of analysis represent the elements by which you want to segment your observable information (such a KPIs) to understand the rationales behind a given performance. Also called ‘dimensions’.
For a Procurement dashboard, Lintao identifies the following axes of analysis (non exhaustive list):
Goods / Service
... or your own Procurement analysis axes
AN EXAMPLE OF A KEY DATA VISUALIZATION FOR PROCUREMENT
How to get an actionable dashboard in Procurement?
Imagine you get in one report showing you the list of all your suppliers. For each of them, you can visualize the growth of turnover you gave them versus last year. Now compare it, within the same visualization with the growth of Unit Price during the same period.
You are now able to call the suppliers which did not align their unit prices on the new volume you have offered to them… and get a well-deserved discount.
Visit our gallery for additional data visualization best-practices on Procurement.