Manage my business Project Management Dashboard

Manage my business | Project Management Dashboard

Project Management Dashboard: Which are the projects at risk? How to better involve resources? Ensure your project portfolio is progressing according to plans.

CONTEXT & CHALLENGES

Managing a project involves monitoring progress from launch to completion. This requires full commitment at each stage. It means defining both safety and business-related risks, determining how to best use the company’s human and technological resources, checking that the project is progressing according to plan on a daily basis, making all necessary readjustments, upstream management of the quality of processes established with suppliers…

In short, a clearly defined scope must first be established for any type of project. Then comes into play the commitment of teams involved in the project and the motivation passed on by the management team. The allocation of tasks, creation of regular milestones, overall planning, experience gained from past projects, and budgeting will also play a role in implementation of the project. Lastly, you must be able to steer the project to completion and encourage project-related communication. This is where a project management dashboard proves its worth.

Managing a project requires many qualities and the commitment of the company’s various divisions. All of these factors need to be challenged in real time.

PROJECT MANAGEMENT GOALS AND OBJECTIVES

Project Initiation

  • Develop Business Case
  • Perform Feasibility Study
  • Establish Project Charter
  • Appoint Project Team
  • Set up Project Office

Project Planning

Project Execution

  • Build deliverables
  • Monitor & Control: time, cost, quality, change, risk, issue, procurement, acceptance, communication

Project Closure

  • Perform project closure
  • Review project completion

SOLUTIONS

In a competitive context where each company continually strives to gain an advantage over its competitors, the fully customizable project management dashboard clearly gives an edge to companies looking for increased control over each stage of their projects in real time:

  • Enjoy full visibility over all projects, both strategic and operational

  • Visualize the status and health of projects with key indicators, such as costs, details, risks and resources

  • Take proactive measures by rapidly identifying risks, problems and critical issues

  • Provide access to personalized views according to user profiles, with specific KPIs for each role

  • Make necessary adjustments with a real-time view of changes and costs through all stages of the project

  • Provide powerful functions that enable project managers to improve their forecasts, resolve problems, enhance collaborative efforts and identify inter-project dependencies

  • Gain visibility and maintain control over resources

  • Optimize the efficiency of resources, for both operational activities and new initiatives…

PROJECT MANAGEMENT KPIS

Key Performance Indicators are used to measure the realized progress towards a strategic objective.
For a Project Management dashboard, here is a sample list of KPIs Lintao recommends (non exhaustive list):

  • Projects (#)

  • Initial duration

  • Real duration

  • Increase of duration

  • Control points successfully passed

  • Resources of the project (FTE)

  • Initial budget of the project

  • Real budget of the project

  • Increase of the budget (%)

  • Completion of the project (%)

  • Risk of the project

  • Resources (Days)

  • % of “killed” Project

  • % decreased in complains after project execution

  • % of project on budget

  • Average net present value of projects

  • Earned revenue to total expenses

  • Return on investment

  • # Benchmark surveys

  • Average time to complete benchmark study

  • Idea conversion rate

  • Average alterations made to project definitions

  • Average breakeven time of projects

  • % of project on-time and on-budget

  • Deviation of planned ROI

  • … Or your own Project Management KPIs

PROJECT MANAGEMENT ANALYTICAL AXES

The axes of analysis represent the elements by which you want to segment your observable information (such a KPIs) to understand the rationales behind a given performance. Also called ‘dimensions’.
For a Project Management dashboard, Lintao identifies the following axes of analysis (non exhaustive list):

  • Time

  • Organization

  • Portfolio

  • ScenarioScénario

  • Status

  • Impact

  • Strategic / Operational

  • Strategic intention

  • Head of project

  • Range of investment

  • Important stage

  • Sponsor

  • Supplier

  • … Or your own Product Management axes of analysis

KEY VISUALIZATIONS

This is a typical way of representing at glance a project portfolio status, by showing project risks, progresses and budget consumption, split by priority.

Project Management Dashboard

Find our more data visualizations in our gallery.

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Some references of Project Management Dashboards